Job Description

Company Biography:
Located on the beautiful homeland that is the traditional territory of the Ojibwe, Potawatomi and Odawa First Nations, for over 50 years, Lambton College has been a ground-breaking institution. Lambton College is a national leader in applied research, teaching methodologies, experiential learning opportunities and future-facing educational innovations. With 13,000+ students from 20 countries around the world, two main campuses in Sarnia, Ontario, and a growing roster of more than 90 diploma, certificate and degree programs, Lambton College offers students flexible learning options with a broad range of programs and courses that incorporate elements of classroom, mobile, hybrid and accelerated educational alternatives.
Lambton College ranks #1 in Ontario and #2 in Canada for Research in 2020 in addition to maintaining a ranking within the top 3 Colleges for Research for five straight years.
At Lambton College, we’re proud of where we have been, but more importantly, where we are going, together. With Caring and Vitality as two of our core values at Lambton College, you know you’ll be joining a team of passionate and fun colleagues.

Specific Accountabilities:
Alumni and Student Programming

• Explores alumni program / service trends and recommends new programs, services and revenue-generating programs, on and off campus to engage alumni.
• Works with the Lambton College Student Administrative Council (SAC) to develop activities that will ensure student involvement with the Alumni Association prior to graduation.
• Responsible for project management of a diverse selection of programs.

Premiers Awards

• Assumes responsibility for identifying potential alumni candidates for the Premier’s Awards by cultivating and stewarding relationships with key stakeholder groups such as faculty members and professional staff within the college, as well as external community partners to solicit and facilitate nominations.
• Coordinates all aspects of the promotion, nomination, selection and presentation for the award process.

Communicates with nominees throughout the nomination process to cultivate strong relationships with high profile alumni.

Mentorship Program

• Develops, implements, coordinates and continuously improves the mentorship program, which is a formal partnership with Ten Thousand Coffees, and funded by RBC. The program supports domestic and international students at Lambton, Cestar and Queens College, and utilizes mentors from around the globe.
• Regularly assesses effectiveness of strategies to ensure meeting the needs of target groups.
• Recruits keynote speakers for virtual symposia, and markets and promotes the program to both students and mentors.

Affinity Partners

• Collaborate and engages key stakeholders in the development of in depth marketing plans that will increase overall participation rate.
• Regularly analyzes performance trends of the program using internal / external statistical data to establish targeted marketing campaigns

Where are you now campaign

• Develops and executes a campaign to entice alumni to update their contact information to support the Alumni Associations goal of enhancing the alumni database.
• Markets and promotes the campaign to internal and external audiences using various online and social media platforms to increase potential reach.

Lambton College International Student Office

• Ensures the efficient and effective project management of activities related to the MOU’s and develops solutions to overcome challenges as they arise.
• Acts as the primary alumni contact for post graduate surveys across all three campuses.
• Manages all aspects of MOU budgets and identifies cost savings measures where possible.
• Creates new MOU’s on an annual basis for review by Associate Director/ Dean.
• The Donor & Alumni Relations Coordinator is responsible for creating the delivery of Graduate Service & Support Centre outreach programs, which include events, webinars, and workshops (virtually and or in person).

Event Management

• Ensures the efficient and effective project management of activities and special events including but not limited to: Convocation (Sarnia, Toronto and Mississauga), Bus Trips, College Open Houses, Homecoming, and supports Foundation events including Corks, Caps and Cuisine, Lions Night @ Sting and the Annual Golf Tournament.

Acts as the primary Alumni Relations contact to alumni and community members participating in and or attending the events.

• Coordinates all logistical requirements including catering, entertainment, contracting services and location set up, securing appropriates internal or external facilities, purchasing and or renting all necessary equipment and supplies.
• Communicates with vendors concerning the provision of services including getting an agreement on prices, executing contracts and overseeing activities to ensure services are fulfilled.
• Ensures timelines and budgets are created and implemented efficiently.
• Works with marketing as appropriate to prepare event related materials and ensures timely production and distribution.
• Ensures all programs, services, events and activities promote the Alumni brand effectively, and standards of quality are retained throughout the event processes.

Marketing & Promotion

• Maintains regular contact with Lambton College departments and works closely with campus and alumni groups, volunteers, and the Alumni Association in planning and implementing activities, services and programs of interest and benefit to Lambton College Alumni.
• Ensures the Alumni Association is represented at appropriate celebrations, ceremonies and events.
• Networks with other post-secondary alumni offices in developing and implementing activities, programs and services of benefit and interest to Lambton College alumni.
• Acts a project manager to coordinates all aspects of events and programs including development and evaluation of communication and promotional materials, both print and digital.
• Evaluates alumni and student events, activities and programs and completes summaries, including a budget report.

Co-op and Career Services / Employment Services

• Develops and promotes marketing campaigns using statistical data to increase engagement and use of the department.
• Partners with key internal stakeholders to assimilate and analyze their statistical findings to jointly develop and deliver plans.

Lambton College Website

• Writes or arranges writing for all content for the Foundation to provide consistency and accuracy in public communications.

Social Media

• Shares responsibility with the Foundation Coordinator in overseeing social media accounts, which include content creation, interacting with followers, answering questions, responding to messages, and aligning content with real- time marketing opportunities.
• Develop social media strategies and campaigns that will encourage engagement that will raise the Alumni Association profile and maintain connections with followers across all social media platforms, including: Facebook, Twitter, Instagram, LinkedIn, YouTube, and other potential social platforms.

Administration

• Develops an annual budget forecast for programming and events based upon cost history for presentation to the Associate Director.
• Reviews and monitors budget expenditures.
• Uses Raiser’s Edge and Live Alumni software to run queries, extract lists, export data and update records.
• Presents program and event updates at the Foundation Board of Directors meetings.

Other responsibilities as required

About the Position:
This is a temporary full-time Support Staff position replacing a Bargaining Unit employee. This position will run from May 23, 2023 until January 2025. Reporting to the Associate Director, Foundation, Alumni & Enactus this role is 35 hours per week at an hourly rate of $36.19.

The Donor and Alumni Relations Coordinator is responsible for the development, delivery and coordination of alumni outreach programs that engage Lambton College alumni and strengthen their connection with the Alumni Association and Lambton College.

They are responsible for the development, planning and execution of all activities, initiatives and events aimed at advancing the strategic mission of the Alumni Association, including marketing, revenue generation, branding and community relations. They will build relationships with students and alumni across all three campuses, with the intent of advancing the donor and alumni relations program for the College. The Donor & Alumni Relations Coordinator is also responsible for creating outreach programs for the Graduate Service & Support Centre. S/he shares responsibility in overseeing the department social media platforms; developing social strategies and campaigns that will raise the alumni profile and maintain connections.

Qualifications:

• Three-year post-secondary diploma/degree in Marketing, Event Management, Volunteer Management or Fundraising Development is required;
• Three years of recent related work experience in alumni development, donor engagement, marketing/communications, fundraising and event management;
• Strong demonstrated written communication experience, specifically with respect to publications such as magazines, newsletters, press releases, and formal nomination applications;
• Experience working with alumni and donors;
• Solid understanding of alumni and donor relations;
• Professional attitude, diplomacy, and ability to establish and maintain effective relationships and alliances;
• Knowledge and experience with various social media platforms, including but not limited to: Facebook, Instagram, Twitter and SnapChat and LinkedIn;
• Computer fluency in Microsoft Office word processing, spreadsheet, database and email programs;
• Demonstrated ability to work in a fast-paced environment, to prioritize multiple responsibilities and meet deadlines, and actively deal with change and ambiguity;
• Knowledge of Raiser’s Edge an asset.
• Strong relationship building skills, will the ability to influence.
• Project management skills.
• Experience developing and managing budgets.
• Negotiation skills.

Closing Statement:
Lambton College is committed to an inclusive, barrier-free selection process. If contacted regarding this competition, please advise the interview coordinator of accommodation measures you may require during our selection process. Information received relating to accommodation needs of applicants will be addressed confidentially.

We thank all applicants for their interest and wish to advise that only those candidates selected for an interview will be contacted.

Lambton College hires on the basis of merit and is committed to employment equity. In support of a diverse and inclusive college community, Lambton College welcome applications from all qualified candidates, including Indigenous, Métis and Inuit persons, members of sexual minority groups, persons with disabilities and visible minorities.

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